Placement Planning meetings should be convened as part of the process of identifying and placing a child - as set out in the Placement in Foster Care Procedure and the Placements in Residential Care Procedure. The first Placement Planning Meeting in relation to a placement should be held before the placement. Where this is not possible because of the urgency of the situation, it should be held in order that the Placement Plan is prepared within 5 working days of the start of the placement.
Further Placement Planning Meetings should be held at intervals agreed with the manager of the residential home or the foster carers and their supervising social worker - or as required for example where there are issues to be resolved in relation to the day to day arrangements for the placement.
The social worker and home manager/foster carers supervising social worker will agree the best format and venue for the meeting and who will chair the meeting.
The people listed below should attend or contribute to the meetings:
Where the proposed placement has the effect of disrupting the arrangements made for the child's education and training - see Education of Children in Care Procedure.
The chairperson should also ensure that the child, parent(s) and others who have been asked to contribute understand the purpose of the meeting, how it will be conducted and are given the opportunity to put their views and suggestions.
The chair should ensure that the carer has copies of all the information that they require to enable them to care for the child safely. The carer must also have a signed medical consent, authorising them by name to seek medical treatment for the child as required, and a placement agreement signed by the parent or person with parental responsibility. A carer held file must be provided to the carer to store all the relevant documentation, consents and appointments and running records in for the child.
If there are concerns about the suitability of the placement, consideration should be given to the following:
Consideration should always be given to convening a Disruption Meeting in relation to children whose placement has ended abruptly or on an unplanned basis.
For children whose adoptive placement disrupts, a Disruption Meeting must take place - see Disruption of Adoptive Placement Procedure.
An "off line" manager (i.e. not the line manager with responsibility for the child) will usually chair the meeting. This will generally be the provider manager, although there may be occasions where there are complex or specific circumstances which require an independent person to chair. This decision will be made by a Head of Service (Localities).
Those invited, or asked to contribute, should be:
The meeting will ensure the child (depending on his or her age and level of understanding) is given the opportunity to understand the reasons and be supported with transition - including return home and independence.
Foster carers must be supported to maintain links with children who leave their care.
The precise agenda will depend on the child/circumstances, but the chairperson should ensure the circumstances leading to the disruption are properly reviewed, and that all concerned are provided with opportunities to express their views freely with a view to establishing:
The chairperson should keep minutes, which must be circulated to all concerned.
In relation to the disruption of an external residential placement, consideration needs to be given to further use of the resource by the authority.
In relation to the disruption of a permanent foster placement, where the foster carers are in-house approved carers, consideration should be given to holding an early Foster Carer Review to consider the foster carer's approval - see Review and Termination of Approval of Foster Carers Procedure.
Only valid for 48hrs