Placement for Adoption
This chapter should be read in conjunction with the Permanence Planning Guidance.
In December 2020, this procedure was updated to reflect the different roles of the regional Adoption Agency (Adoption East Midlands) and the local authority and the placement of children for adoption.
1. Planning for Permanence
|1.1||Every Child in Care must have a Permanence Plan by the date of their second Looked After Review.|
|1.2||When an adoption plan is being considered in relation to a Child in Care either as the preferred Care Plan or the Parallel Plan, consideration should be given to inviting a representative of the Adoption Service to the relevant meeting.|
|1.3||In relation to a child whose parents are choosing to place them for adoption, an early planning meeting should be arranged. Where adoption is considered to be the preferred option for a relinquished child, it should begin family finding immediately in order to achieve early placement following the decision. See Relinquished Children Procedure.|
|1.4||In October 2017, Section 9 of the Children and Social Work Act 2017 amends Section 1(4)(f) of the Adoption and Children Act 2002 extended the list of considerations which a court or adoption agency must consider when coming to a decision relating to the adoption of a child, to now include the child's relationship with any person who is a prospective adopter with whom the child is placed, as well as the relationships which the child has with their relatives and with any other persons the court or agency considers to be relevant.|
2. Obtaining Agency Approval to Adoption Plan
Not all cases are referred to the Adoption Panel. Cases where the criteria apply for the local authority to apply for a Placement Order, i.e. the child is the subject of a Care Order or the Threshold Criteria for a Care Order are satisfied or where there is no parent or guardian, will not be referred to the Adoption Panel for a recommendation, but will be referred directly to the Agency Decision Maker for a decision. All other cases (i.e. where the parents have given consent and there is no application for a Placement Order) will continue to be referred to the Adoption Panel for a recommendation, which the Agency Decision Maker will take into account when making a decision.
As soon as adoption is the Permanence Plan for the child, the child's social worker must:
|2.2||The child's social worker opens an Adoption Case Record for the child once adoption has been identified as the permanence plan for the child at their Looked After Review or, where a child has been relinquished for adoption, as soon as the parent's request for adoption has been made. Where the plan relates to a group of siblings, there must be a separate Adoption Case Record for each child.|
|2.3||If not already obtained, the child's social worker should obtain 2 certified copies of the child's full birth certificate. These will be required for future Court applications and for the prospective adopters.|
The child's social worker should give both birth parents written information on adoption and ask them to sign confirmation of receipt, a copy of which should be kept on the child's Adoption Case Record and a further copy should be handed to the parents.If either or both of the birth parents refuse to accept or do not receive the information, this should be recorded, with reasons, on the child's case record and Adoption Case Record. Where the parents' address is known, the child's social worker should personally deliver or arrange for delivery by hand of a copy of the information to the address and record this on the Adoption Case Record. See also Section 4, Counselling and Support of Parents.
|2.5||If not already obtained, the child's social worker must seek the birth parents' consent to the disclosure of information on their medical history to facilitate the Adoption Medical for the child - for detailed procedures, see Section 5, Child's Adoption Medical.|
|2.6||The child's social worker must discuss with the parents their views on the adoption plan, and arrange the necessary counselling and support for both of the birth parents and any other significant relatives - see Section 4, Counselling and Support for Parents. If either or both of the parents decline or refuse counselling and/or support, then this should be recorded, including the reasons, in the child's electronic record and Adoption Case Record.|
|2.7||Where one or both of the birth parents cannot be found, the child's social worker must make extensive enquiries as to their whereabouts. The social worker should write to the parent's last known address and contact the Department for Work and Pensions and other agencies (including the Council Tax Register, the Passport Office and the housing authority) as appropriate. Consideration should also be given to the need to place advertisements in the local and national press and legal advice should be sought as to any additional steps that should be taken.|
|2.8||The child's social worker must contact the child's health visitor or school health for current information in relation to the child's health and development.|
|2.9||The child's social worker must contact the child's school or the relevant local education service for current information in relation to the child's educational needs.|
|2.10||The child's social worker must ask the child's carer to complete a report on the child. (This will be required for the Child's Permanence Report - see paragraph 2.13).|
The child's social worker must ensure that the adoption plan addresses the issue of post-placement and post-adoption contact. This will include a possible meeting between the parents and the adopters, and whether there may be on-going direct contact or indirect contact via a letterbox system - see Section 6, Post-placement Contact.If the child has siblings, the plan must analyse the relationship between each child in the sibling group and, if the decision is to place siblings separately, address the issue of post-placement and post-adoption contact between them.
|2.12||The child's social worker must also carry out an assessment of the likely needs for adoption support services in relation to the child (including the likely need for financial support), the birth parents and any other person with a significant relationship to the child. For the detailed procedures, see Adoption Support Procedure.|
Using all the information obtained in relation to the above, the child's social worker must prepare the Child's Permanence Report. The Child's Permanence Report must be written by the social worker who knows the child best (see Adoption Panel Procedure). The social worker must be suitably qualified and if not, supervised by a suitably qualified person.
The following areas must be included or addressed in the Report:
See paragraph 2.1 for circumstances when the case will be referred to the Adoption Panel, and when the case will be referred to the Professional Adviser and then the Agency Decision Maker. Where cases are referred directly to the Agency Decision Maker, Section 2.14 does not apply and the procedure is set out in paragraph 2.15, Referral Directly to Agency Decision Maker.
This must take place within 6 weeks of the completion of the Child's Permanence Report.
To enable the Adoption Panel to consider whether the child is suitable to be placed for adoption, the child's social worker must present the following reports:
The child's social worker will send the relevant reports to the Panel Administrator at least 10 working days before the relevant date of the Adoption Panel.
The child's social worker together with their manager if appropriate will attend the Panel meeting during consideration of the matter. Where a Children's Guardian has been appointed, consideration should be given to inviting the Children's Guardian to the Panel during consideration of this item. However, there is no requirement upon the Panel to allow the children's guardian to attend the Panel and make oral submissions. The report of the Children's Guardian must not be disclosed without the leave of the court.
(N.B. Where the social worker is seeking a recommendation in relation to a proposed placement of the child with particular prospective adopters at the same time, the procedure set out in Section 9, Approval of Matching of Adoptive Parents must also be followed).
The Panel will consider the written reports and any additional information presented verbally. The Panel will make a recommendation to the Agency Decision Maker. Where the Panel recommends that the child should be placed for adoption, it must consider and may give advice as to future contact arrangements for the child and whether an application for a Placement Order should be made.
The recommendation and advice will be recorded in writing, together with reasons, in the Panel's minutes. A copy of the relevant minute must be held on the child's Adoption Case Record.
For cases which are presented to the Adoption Panel, the final minutes must be produced promptly and agreed by the Panel members and then sent to the Agency Decision Maker, together with the reports considered by the Panel, to allow the decision to be made within 7 working days of receipt of the panel's recommendation and final set of panel minutes.
The Agency Decision Maker must record their decision in writing, together with reasons.Where the Agency Decision Maker is minded to disagree with the Panel recommendation, they must first discuss the case with another senior officer with relevant experience, who must not be a Panel member. This discussion must be recorded and placed on the child's Adoption Case Record.
See paragraph 2.1 for circumstances when the case will be referred to the Adoption Panel, and when the case will be referred directly to the Agency Decision Maker.
Where cases are to be referred directly to the Agency Decision Maker for a permanence decision, a time should be booked with the Agency Decision Maker for the decision to be made. This should be a maximum of 2 months from the date when the adoption plan was ratified at the child's Looked After Review. In order for the decision to be made within this timescale, the Agency Decision Maker should be sent the same reports and information as would be submitted to the Adoption Panel, as set out in paragraph 2.14, Presentation to the Adoption Panel.
The child's social worker should contact the panel administrators to arrange for the child's social worker to meet with the Professional Adviser, Family Finder, and Medical Adviser. 6 days prior to the date of this discussion, the child's social worker should upload the Child's Permanence Report into the Care Planning & Review episode on Mosaic, alert the panel administrators that it is ready and advise them of what other reports must be presented. All reports being presented to the court must be presented to the meeting with the professional adviser. (N.B. the Medical Adviser is unable to see psychological/psychiatric reports without permission of the court. The opinion of the Independent Reviewing Officer must also be included and, where appropriate, that of the Child's Guardian. Medical advice must be included in the reports and Legal advice will be sought by the professional adviser.
On reading the reports the Professional Adviser may request further work or information prior to the discussion.
The Professional Adviser must check that there is analysis of the options for the child's future care and the alternatives to adoption considered. This must be a balanced view and where experts' assessments are available, their contents and recommendations – even if not supportive of the adoption plan – should be included. Where the child has siblings an assessment should be included to recommend whether to place siblings separately or together and the rationale for the decision included.
The Professional Adviser prepares a summary for the Agency Decision Maker and meets with the Agency Decision Maker to consider the proposed permanence plan and give consideration to other options.
The Agency Decision Maker makes a decision that is recorded and should refer to the welfare checklist when making its decision.
The Professional Adviser will be responsible for checking the quality of the reports before they are submitted to the Agency Decision Maker / Professional Adviser.
In making the decision the Agency Decision Maker may discuss the case with the Agency Adviser, Medical Adviser and legal adviser (this will be done by way of the Professional Adviser). However, there is no provision for adjourning the decision to allow time for taking advice. N.B. The Agency Decision Maker is expressly prohibited from referring a case to the Adoption Panel for advice.The principles of the decision-making should be as set out in Adoption Panel Procedure, Agency Decision Maker.
After the Decision
The parents will be informed orally of the agency's decision within 2 working days and written confirmation should be sent to them within 5 working days. These arrangements will be made by the Agency Decision Maker in conjunction with the child's social worker.
The letter setting out the agency decision will be sent by recorded delivery, except where delivery by hand has been agreed as appropriate, in which case the letter will be forwarded to the social worker for delivery by hand. The child's social worker will also ensure that the child is informed of the decision in a timely and age-appropriate way.In cases where the case has been presented to the Adoption Panel and the decision is different from the Panel's recommendation, a copy of the Panel minute should also be sent to the parents.
|2.17||Where the Designated Manager (Placement Orders) has made a decision to seek a Placement Order in relation to the child, the child's social worker should consult Legal Services in order to prepare the Court application. The child's social worker should inform the child's Independent Reviewing Officer of the Court timetable including when the placement application is filed. N.B. Local authorities cannot make applications for Placement Orders until it has been decided by the Agency Decision Maker that the child is suitable to be placed for adoption.|
|2.18||Where there is parental consent to the child's adoptive placement and/or advance parental consent to the child's adoption, and the child is more than 6 weeks old, the child's social worker must arrange for a written request to be sent to CAFCASS to appoint an officer to witness the consent. Where there is parental consent to the child's placement and the child is less than 6 weeks old, the social worker should ask the parents to sign a written agreement in the prescribed form to facilitate an early placement.|
The social worker should send to the CAFCASS office closest to the parents' address, a certified copy of the child's birth certificate, the name and address of the parent, a Chronology of the actions and decisions made by the local authority and confirmation that the parents have received counselling and written information on the legal implications of giving consent to the placement/adoption.Where the child lives in Wales, the request should be forwarded to the Welsh National Assembly.
|2.20||On receipt of the parent's consent witnessed by the CAFCASS officer, the original must be placed on the child's Adoption Case Record (as it will be required for the future adoption application).|
3. Preparation of Child for Adoption
The child's social worker will ensure that Life Story Work with the child continues with the aim as far as possible that:
As part of the above, the child will be given a Children's Guide to Adoption as soon as adoption is part of the child's Care Plan. Any information given to the child should be confirmed in writing and any discussions with the child should be fully recorded. The child's preferred method of communication should be known and there should be no assumption that a child is unable to communicate. An interpreter should be arranged where necessary to ensure that there is effective communication with the child.
The social worker should specifically ensure that the child's wishes in relation to adoption, religious and cultural upbringing and contact with their birth family are ascertained.
Where a child's wishes are not acted upon, for example a child's wish to be placed with their siblings, this should be explained to the child, with reasons, and should be fully recorded.The child's first name should only be changed in exceptional circumstances, e.g. where there are identified risks to the security of a future placement. If a decision is made to not use a child's given name then the middle name should be used, unless there are clear reasons why this is not appropriate. Any discussion to change a child's name will be covered in the initial stages of considering the match and recorded in the matching matrix meeting. The decision should be confirmed by the child's social worker with their manager, and any decision should be recorded on the child's file by the Team Manager for the child. The matching report to the adoption panel will include the details about any name change and the final decision will be made by the Agency Decision Maker.
|3.2||The foster carers' supervising social worker will support the foster carers in playing their part in the implementation of the plan, including careful recording by the foster carers of any changes in the child's behaviour.|
Once an adoptive placement has been identified and approved, the child's social worker is responsible for ensuring the child is properly prepared for the first meeting with the prospective adoptive family and is appropriately counselled during the period of introductions - see Section 10, Planning the Placement.As part of the preparation of the child for the adoptive placement, information will be provided to ensure that s/he has a proper understanding about the accommodation and others living at the prospective adoptive home, the contact arrangements with the birth family and how to contact their social worker.
|3.4||The child's social worker will write a 'Later Life' letter for the child, and give it (to the adopter) within 10 working days of adoption ceremony, i.e. the ceremony to celebrate the making of the adoption order.|
|3.5||The child's social worker or birth parent support workers will encourage the parents to write a Later Life Letter' for the child and to provide information about the child and their wider birth family that can be shared with the child at some point in the future.|
4. Counselling, Support and Information Sharing for Parents
4.1 Counselling and Support for Parents
|4.1.1||Both parents must be offered counselling and support irrespective of whether they have Parental Responsibility unless there are exceptional circumstances, in which case legal advice should be taken and the reasons for not arranging counselling recorded.|
|4.1.2||It may also be appropriate for members of the extended family to receive counselling or support, where they have played a significant role in the child's life.|
|4.1.3||The child's social worker must explain to both parents (including a parent without Parental Responsibility) the reasons for the adoption plan and the key stages of the adoption process, including the likely time-scales and any contact arrangements; in addition the social worker should provide them with written information on the adoption process covering the areas set out in paragraph 4.1.8 a) to g), l) and m) below and this should be recorded. (See Section 4.2, Procedural Fairness).|
If either or both of the birth parents refuse to accept or do not receive the written information, this should be recorded, including the reasons, on the child's case file and Adoption Case Record.Where the parents' address is known, the child's social worker should personally deliver or arrange for delivery by hand of a copy of the information to the address and record this on the Adoption Case Record.
|4.1.5||The child's social worker must also seek to ascertain the parent's views on the matters set out in paragraph 4.1.8, h) and k) below and advise them that a referral will be made to the birth parents support team so they can be offered support. The referral will include unmarried birth fathers. A birth parent support will contact the birth parents at various times in the process, if the birth parents say they do not want support in the first instance. Birth parents choosing to place this child for adoption will be offered the support of a birth parents support worker by the social worker. If they refuse they should not be offered it again, although they can always ask for and receive support at any point. The purpose of the support is to ensure that the alternatives to adoption have been explored and the implications of adoption fully discussed. It also offers the parents the opportunity to express their views in relation to the plans for the child, and to be involved in planning for the child's future wherever possible.|
|4.1.6||The support may need to be provided by a specialist worker, for example where the parent has poor mental health or learning disabilities. If so, the social worker should ensure that an appropriate resource is identified.|
|4.1.7||The specific needs of parents arising from their ethnicity must always be taken into account. An interpreter must be arranged where English is not their preferred language.|
The counselling and support will cover the following areas:
|4.1.9||The parents should be encouraged to seek legal advice particularly where they are opposed to the adoption plan. Where there is an unmarried father without Parental Responsibility, the social worker should also ascertain if he intends to apply for a Parental Responsibility Order and a Child Arrangements Order.|
|4.1.10||The parents and their solicitors, if appropriate, must be sent copies of any written consents and/or recording of their views.|
|4.1.11||Where the parents refuse or decline to accept counselling and/or support, the child's social worker must record the attempts made to persuade the parents and the reasons for their refusal in the child's file and Adoption Case Record.|
|4.1.12||Where the parents are seeking to have an expected child adopted, the counselling must start before the baby's birth. In addition, the child's social worker must cover practical tasks such as the arrangements for the birth, the parents' own contact with the child after the birth, the intended length of the mother's hospital stay and their wishes regarding the timing of the placement. After the child's birth, the counselling and support must continue. The social worker should then confirm with the parents that they still wish to pursue adoption for the child. (See Relinquished Children Procedure)|
|4.1.13||The social worker should arrange for photographs to be taken of the child and, if they agree, the parents and other significant people and places, for inclusion in the child's Life Story Book.|
The local authority must ensure that the birth parents are informed and advised of the key stages of the plan for adoption so that they have every opportunity to challenge the plan. The adoption agency/local authority must be clear as to when it needs leave of the court to place a child and when a placement can be made without leave of the court.
In a judicial review, (see  EWHC 1041 (Admin)) Placement for Adoption was confirmed as having 'significant legal and emotional impacts for all involved - the child, the birth parents and the prospective adopters. So, it is an important step in the process leading to an adoption'. The judgement identifies that:
- There is the opportunity for the person affected to make representation before the decision is acted upon;
- The affected person is provided with information so that they can act in a timely way;
- This information should relate 'to the relevant legal or administrative process or to facts relating to when a decision is to be made and put into effect'.
Therefore, as a matter of good practice, and especially where birth parents have indicated their opposition to an adoption order, the social worker should inform them in a timely way, and in writing, of their intention to proceed with the plan of placement for adoption. (Note: where the child is already in placement and is being adopted by, for example a foster carer, the same notice should be sent in respect of changing the status from that of being a 'Looked After Placement', to that of being 'Placed for Adoption').
Practitioners must bear in mind that a court's determination of 'procedural fairness' will not be based on what appears to them to be a typical interpretation of 'the best interests of the child', but on the issues highlighted above. (See para 26,  EWHC 1041 (Admin)) (as above).'Justice must not only be done but be seen to be done', (para 44 in Re F (Placement Order)  2 FLR 550).
5. Child's Adoption Medical
|5.1||As soon as the adoption plan becomes part of the child's Care Plan, the child's social worker should arrange for an adoption medical to be completed. When a child is first Looked After and adoption is the likely plan, it is advisable to use the CoramBAAF Game IHA-C (Initial health assessment – child) for their first initial health assessment. This can then be used as part of the adoption medical reducing the number of medical examinations a child has. The CoramBAAF from IHA-C should be used for the child's adoption medical.|
|5.2||The child's social worker should send the Forms B and M (requesting an obstetric report on the mother and neo-natal report on the child) to the hospital social work team (if one exists at the hospital where the child was born) or the Hospital Administrator with a request that the Form be completed and returned to the social worker. Where the child was born at home, the Form should be sent to the mother's GP.|
The child's social worker should write to the Medical Adviser requesting a medical for the child and at the same time inform the Medical Adviser when Forms B and M were requested.The procedure needs to be started without delay so that the adoption medical can be arranged; the adoption medical must take place before the child's plan for adoption is considered by the Adoption Advisory Group and/or by the Agency Decision Maker, paragraph 5.1. The Medical Adviser must be in a position to advise the Adoption Group/Agency Decision Maker of the child's health needs.
|5.4||The child's social worker must seek the cooperation of both birth parents to provide written consent to the disclosure of medical information if this has not already been provided, including obtaining their consent to the Medical Adviser approaching their GP if necessary, as well as obtaining their written consent to the obstetric report on the mother and neo-natal report on the child.|
|5.5||The importance of the disclosure of medical information must be explained to the parents but where the parents refuse to sign consent forms, the social worker must complete as much as possible on the relevant forms, record the attempts made to engage the parents and the reasons for refusal in the child's file and Adoption Case Record, and inform the Medical Adviser of the position.|
|5.6||In cases which are not presented to the Panel for consideration of whether the child is suitable to be placed for adoption (see paragraph 2.1) and expert reports have been filed with the court that are relevant to the child's health, consideration should be given to whether to seek a specific direction from the court allowing the report to be disclosed to the Medical Adviser for comment.|
|5.7||The child's social worker should send the relevant age-appropriate CoramBAAF Form (IHA-C or IHA-YP) for completion after the medical.|
|5.8||The foster carer and the child's social worker should attend the medical with the child.|
|5.9||The information on the child's medical report must be kept up to date if a placement is not immediately forthcoming. This must be done twice yearly for a child aged below 2 and annually for a child of 2 and above. The Medical Adviser may, however, make specific recommendations in relation to particular children.|
6. Post-placement Contact
|6.1||The child's social worker must undertake a written assessment as to the best interests of the child to support any contact proposals as part of an adoption plan, or reasons why no contact is recommended. This assessment will take account of the views of the child, the parents, the foster carers and any other significant family members, as well as evidence of attachment and the quality of relationships, based on observations of contact and the child's behaviour before, during and after contact.|
|6.2||Where there is a sibling group, each child must be assessed separately and together as a group.|
|6.3||The assessment should determine whether post-placement and post-adoption contact between the child and the parents and/or siblings would be in the child's best interests, and if so, what form it should take. The nature and frequency of contact will be influenced by the need to maintain attachments and/or long-term identity issues.|
Post-placement and post-adoption contact may take the following forms:
|6.5||Any proposed post-placement and post-adoption contact should be in line with any Court Orders.|
Where post-placement and post-adoption contact is considered to be in the child's interests, it should be part of the information shared with prospective adoptive parents during the matching process - see Section 7, Identification of Adoptive Parents (including Inter Agency Placements) and also part of the planning of the placement - see Section 10, Planning the Placement.
When making an Adoption Order, or at any time afterwards, the court may (upon application or on its own initiative) make an order for contact with, or an order prohibiting contact with, the person(s) named in the order. Such orders have effect until the child's 18th birthday, unless revoked sooner.
An order for contact requires the adopter to allow the child to visit, stay with or otherwise have contact with, the person named in the order.
The following people may be named in an order:
The adopters or the child may apply without the leave of the court, whilst any other person, including the child's birth parents and other birth relatives, e.g. grandparents or siblings, would need the court's leave to apply.
In deciding whether to grant leave to apply, the court must consider:
Orders may contain directions about how they are to take effect, or may be made subject to such conditions as the court thinks appropriate.
The court will issue a timetable and directions with the aim of resolving the application without delay.
Applications prohibiting contact are unlikely to be necessary in the majority of cases and are only likely to be appropriate to stop unwanted, unsolicited and potentially harmful contact with the child, or to prevent such contact happening.
The circumstances in which a birth parent, relative or other person are most likely to seek the court's leave to apply for an order for contact after adoption are where an agreement for some form of continuing contact had been made, but was not adhered to.Application can be made to the court to vary or revoke such orders, by the child, adopter or person named in the order.
|See also Contact After Adoption (Research in Practice).|
7. Identification of Adoptive Parents (including Inter Agency Placements)
The recommended DfE time-scale for matching a child with a prospective adoptive family is:
- The match is to be identified, recommended by the Adoption Panel and approved within 121 days of the agency's formal approval that the child is suitable to be placed for adoption, except in the following cases;
- Where a parent requests adoption for a child of less than 6 months of age, the match is to be identified, recommended by the Adoption Panel and approved within 3 months of the agency's formal approval that the child is suitable to be placed for adoption.
The Local Authority is in partnership with the Regional Adoption Agency Adoption East Midlands.
|7.1||Following the ADM agreeing plan for adoption, a family finder from Adoption East Midlands will be allocated (see paragraph 2.1), the timing of the start of the family finding will depend on the legal position and be agreed between the child's social worker and the family finder.|
The child's social worker and the family finder will address the following issues:
The family finder will consider whether there are any potentially suitable in-house approved families (including families going through the assessment process) by sharing the child's profile with the Adoption Service and reading copies of any available Prospective Adopter's Reports.Where foster carers express an interest in adopting a child placed with them, see paragraph 7.11.
|7.4||Where suitable in-house approved adoptive families are available, the child’s social worker will arrange a Matching Meeting involving the child's social worker, the social worker's manager and the adoption link workers for the potential families and the supervising social worker for the Foster Carers. The Adoption and Permanence Team Manager or a member of the Adoption and Permanence Team will chair the meeting.|
The purpose of the meeting is to consider the available in-house approved potential families, and decide which appears the best able to meet the child's needs. The meeting should also consider:
Consider whether pre-panel meets will be arranged between prospective adopters and child and the decision recorded.
Ethnicity must not be placed above everything else when identifying potential adopters for children.
It is unacceptable for a child to be denied adoptive parents solely on the grounds that the child and prospective adopter do not share the same racial or cultural background.If a prospective adopter can meet most of the child's needs, but, for example they do not share the child's racial or cultural background, the core issue is what qualities, experiences and attributes the prospective adopter can draw on and their level of understanding of the discrimination and racism the child may be confronted with when growing up.
|7.7||The family finder will provide the selected prospective adopters with full information on the child, including the Child's Permanence Report, the child's profile, a full description of the birth family including any siblings and the reasons for any decision to place the child separately, the child's medical history (including the birth details), the carer's report on the child, the current school reports and the child's PEP. The items provided should be clearly recorded and the prospective adopters should be asked to sign confirmation of receipt of this information.|
|7.8||If the prospective adopters wish to be considered, the child's social worker will visit them with their social workers. Additional information such as the medical report, the cover's report, any school reports, the child's PEP, any other assessments, updates on birth family members and details of reasons why the child is not being placed with siblings if this is the case.|
|7.9||If all parties wish to proceed, the prospective adopters will be visited again by the child's social worker (with the child's carer, to give any further information to them and ensure they have a clear picture of the child and understand fully the implications of the information they have received. In appropriate cases, the prospective adopters should have the opportunity to meet other specialists involved with the child, for example the Medical Adviser.|
|7.10||If there are no suitable Adoption East Midlands in-house prospective or approved adoptive carers who can meet the child's identified essential needs, the Family Finder must explore inter-agency options.|
Where foster carers express an interest in adopting a child they are looking after, and there is an adoption plan for the child, the family finder will talk to them about the implications of adoption and will convene a Protocol Meeting involving the child's social worker, their line manager and the foster carers' supervising social worker (with their line manager where appropriate). If the outcome of the meeting is that the foster carers appear to be able to meet the child's essential needs, the case will be allocated for an assessment of the foster carers as adopters to proceed (see Assessment and Approval of Adoptive Adopters Procedure).
If they are approved as adopters, the requirements set out in Section 9, Approval of Matching of Adoptive Parents as to the approval of the matching and in Section 11, The Placement as to the provision of information and notification of the placement must be followed.
If the outcome of the meeting is that the foster carers are not able to meet the child's essential needs, the recruitment of adopters as set out in the preceding and following paragraphs of this chapter will apply. The foster carers' supervising worker will provide support and counselling to the foster carers as appropriate.If the foster carers decide to proceed with an application to adopt the child without the agreement of the agency, the procedure set out in Non-Agency Adoptions will apply.
Inter Agency Placements
For more information see Adoption East Midland
The Adoption Family Finder will ensure that consideration is given to all options for placement which will include referrals to the Regional Adoption Agency (Adoption East Midlands) and other inter agency placements according to the identified needs of the child.Where it is considered that a placement of the child with overseas adopters would be appropriate, see Section 13, Adoptive Placements Abroad.
Where recruitment of adopters from another agency has been authorised, the family finder will undertake the following:
Responses from families not yet approved should be dealt with as follows:
Responses from already approved families should be dealt with as follows:
|7.16||A matching meeting will be held when it appears there is a possible appropriate family (or families) for a child. This will be arranged by the child’s social worker and will include the child's social workers, the foster carer's supervising social worker and the link worker(s) for the adoptive family/ies and chaired by the Adoption and Permanence Team Manager or a member of the Adoption and Permanence Team.|
|7.17||The most appropriate family will be visited by the child's social worker and the foster carer's supervising social workers, accompanied by the adoptive family's link worker.|
|7.18||If all parties wish to proceed, the prospective adoptive parents will meet with the child's foster carer, along with the child's social worker and the adoptive parents' link worker.|
|7.19||If appropriate, the prospective adoptive parents will meet with the medical adviser or child's paediatrician, the child's teacher and any other professional (e.g. psychologist) deemed appropriate.|
The procedure outlined in paragraphs 7.4 to 7.7 above will then be followed and the child's social worker will visit potential families prior to a Matching Meeting being held.
Once a suitable match has been identified, (whether with in-house approved adopters, inter agency or a foster carer approved as an adopter), the child's social worker and the, prospective adopters' link worker should prepare an Adoption Placement Report and a proposed Adoption Support Plan giving details of the family recommended, evaluating how this family may meet the child's needs and setting out the proposed adoption support services to be offered to the child, adoptive family and birth family. This will include the support to be provided to the prospective adopters to promote the child's educational achievements and participation in leisure activities; to help the child develop positive relationships; and to manage any challenging behaviour which the child may display, The support plan will also include arrangements for contact including how to deal with unauthorised or unmediated contact through online social networking sites. For further information, please see Adoption Support Procedure.The Adoption Placement Report must be written by a qualified social worker with suitable experience (see Adoption Panel Procedure) and must include the prospective adopter's views on the proposed placement, contact arrangements (including meeting with the birth parents), adoption support and any proposed restrictions on their exercise of Parental Responsibility after the placement.
|7.21||The child's social worker, the prospective adopters' link worker and their respective managers should sign both documents.|
|7.22||The child's social worker should also contact the Adoption East Midlands Panel Administrator to arrange a date for the Adoption Panel to consider the proposed placement. If the parent/s have a worker from the birth parent support team, the child's social worker will keep that worker informed and they will keep the parent/s informed of progress.|
|7.23||The child's social worker will keep the parents and child informed of progress (unless the parent has stated that they do not wish to be kept informed).|
|7.24||The child's social worker should provide a copy of the Adoption Placement Report to the prospective adopters and give them 10 working days to submit any written comments on its contents, or ask them to sign a disclaimer if they do not require the full 10 working days. A copy of the signed disclaimer should be held on the child's Adoption Case Record.|
|7.25||Two weeks prior to the date of the Panel, the child's social worker will email securely the child's placement report to Adoption East Midlands panel clerks and upload to Mosaic.|
8. Temporary Approval as Foster Carers of Approved Prospective Adopters
A person who is approved as a prospective adopter may be given temporary approval as a local authority foster carer for a named Child in Care, where the local authority consider that this is in the child's best interests.
Before giving such approval, the responsible authority must:
- Assess the suitability of that person to care for the child as a foster carer; and
- Consider whether, in all the circumstances and taking into account the services to be provided by the responsible authority, the proposed arrangements will safeguard and promote the child's welfare and meet the child's needs as set out in the Care Plan.
The temporary approval period expires when:
- The placement is terminated by the local authority;
- The approval as a prospective adopter is terminated;
- The prospective adopter is approved as a foster carer;
- The prospective adopter gives 28 days' written notice that they no longer wish to be temporarily approved as a foster parent in relation to the child; or
- The child is placed for adoption with the prospective adopter.
9. Approval of Matching of Adoptive Parents
The recommended DfE time-scale for matching a child with a prospective adoptive family is:
- The match is to be identified, recommended by the Adoption Panel and approved within 121 days of the agency's formal approval that the child is suitable to be placed for adoption, except in the following cases;
- Where a parent requests adoption for a child of less than 6 months of age, the match is to be identified, recommended by the Adoption Panel and approved within 3 months of the agency's formal approval that the child is suitable to be placed for adoption.
Where these timescales are not met, the Adoption Panel should record the reasons.
Presentation to the Adoption Panel
The child's social worker must present the following reports to the Adoption Panel:
|9.2||The child's social worker will send the relevant reports to the Adoption east Midlands Panel Administrator at least 10 working days before the date of the Adoption Panel.|
|9.3||The Adoption east Midlands Panel Administrator will arrange for the Panel minutes in relation to the recommendations that the child should be placed for adoption and, that the prospective adopters are suitable to be adopters, to be circulated to Panel members, with the reports. Where there is a proposed inter-agency placement, the child's social worker will obtain the relevant Panel minutes for circulation.|
|9.4||The child's social worker, and the prospective adopters' link worker will attend the Adoption Panel during consideration of the matter.|
|9.5||The Adoption Panel's recommendation as to whether the child should be placed for adoption with the particular prospective adopters will be recorded in writing, together with reasons, in the Panel's minutes. The Panel must also consider and may give advice in relation to the proposed adoption support, the proposed arrangements for contact and any proposed restrictions on the exercise of Parental Responsibility by the prospective adopters and/or the birth parents. A copy of the relevant minute must be placed on the child's and the prospective adopters' Adoption Case Records.|
The minutes and reports considered by the Panel will be sent to the Agency Decision Maker who will make a decision based on this information within 7 working days of receipt of the panel minutes. In urgent cases, for example where the Court timetable requires it, this timescale should be reduced to 5 working days. The decision will be recorded in writing.
If the Panel has given advice in relation to adoption support, proposed contact and/or the exercise of Parental Responsibility by the prospective adopters and/or the birth parents, the Agency Decision Maker may express a view on such advice.Where the Agency Decision Maker is minded to disagree with the Panel recommendation, they must first discuss the case with another senior officer with relevant experience, who must not be a Panel member. This discussion must be recorded and placed on the child's and the prospective adopter's Adoption Case Record.
|9.7||The child's social worker will convey the decision orally to the parents within 2 working days.|
|9.8||The prospective adopters' link worker will convey the decision orally to the prospective adopters within 2 working days.|
|9.9||The Adoption East Midlands Panel Administrator will prepare written notification of the decision to be signed by the Agency Decision Maker and once signed, sent to the child's social worker for sending by recorded or hand delivery to the parents within 5 working days.|
|9.10||The Adoption East Midlands Panel Administrator will send the written notification, signed by the Agency Decision Maker, to the prospective adopters' link worker for sending to the adopters within 5 working days. Copies of this letter will also be sent to the family finder and the child's social worker.|
10. Planning the Placement
|10.1||Once the matching has been approved and the legal position allows it, the child's social worker will convene a Placement Planning Meeting to draw up an Adoption Placement Plan, confirming the details of the introductions, placement and post-placement work. The child's Service Manager or their nominee will chair the meeting.|
|10.2||For inter agency placements, arrangements will be made between Adoption East Midlands, the Local Authority and the Adoption Agency to complete the CoramBAAF Form IA. which details the contract between the agencies and the adoptive family in relation to the placement.|
The purpose of the first Placement Planning Meeting is to draw up a proposed Adoption Placement Plan. The Adoption Placement Plan should include:
It will also set out the steps required leading up to the child's placement with the prospective adopters, including the first meeting between the child and the prospective adoptive family, the programme of and detailed arrangements for their introductions (dates, times, venues, transport and accommodation), the reimbursement of any expenses of the introductions (this needs to be agreed by Adoption East Midlands), any
other financial assistance to enable the placement to occur and, where appropriate, a meeting between the parents and the prospective adopters.As part of the preparation of the child for the adoptive placement, information will be provided to ensure that s/he has a proper understanding about the accommodation and others living at the prospective adoptive home, the contact arrangements with the birth family and how to contact their social worker.
|10.4||The Adoption Placement Plan will also address when the prospective adopters will be supplied with all relevant written information about the child and who will provide it (for a full list of information to be supplied - see Section 11, The Placement).|
|10.5||The child's social worker must ascertain the child's views and report these to the meetings.|
|10.6||Those attending Placement Planning Meetings will be the child's social worker, their manager, the foster carers, the foster carers' supervising social worker, the prospective adopters and their link worker, and any other worker engaged in direct work with the child, or deemed appropriate.|
|10.7||The child's first meeting with the prospective adopters should be on the child's familiar territory (unless the child is older and requests otherwise) and a social worker should be present. The pattern of introductory visits thereafter will depend on the child's age, needs and stage of development but consideration will be given to a gradual introductory programme involving visits increasing in length, progressing to an overnight stay, a weekend stay and in exceptional circumstances with an older child, a longer period prior to the final move.|
The child's social worker will be responsible for coordinating Placement Planning Meetings. However, all workers involved must be clear about their respective roles and responsibilities in the implementation of the plan, and what should happen in the event of difficulties. Changes to the Adoption Placement Plan can only be made with the agreement of the Chair of the meeting and must be notified to the prospective adopters in writing.The child's social worker is expected to be in regular and frequent contact with the child, foster carer and prospective adopter during the period of the introductions and all involved share information with each other on a regular basis, at the frequency identified at the Placement Planning Meetings. The Adoption Placement Plan will then be reviewed at an agreed date - see paragraph 10.10 below. The Plan will identify the named workers and when they will have contact with the child.
|10.9||The child's social worker or birth parent support worker will advise the parents of the plan whilst maintaining the confidentiality of the placement (unless the parent has stated that they do not wish to be kept informed).|
A review of the introductions will be held, at which the following areas will be addressed:
|10.11||A further meeting can be called by any of the parties if issues of concern arise.|
|10.12||All Placement Planning Meetings should have the same people invited and take place at a venue accessible to all parties.|
|10.13||Where the child is to be adopted by their foster carers, whilst there will be no need for a plan for introductions, the social worker should still convene a Placement Planning Meeting, in order to draw up the Adoption Placement Plan to cover the areas other than introductions as set out above and to specify the date when the placement is to be regarded as an adoptive placement.|
|10.14||A copy of the final Adoption Placement Plan, signed by the child's social worker, should be given to the prospective adopters and their link worker. The Adoption Placement Plan must be signed by all participants, including the prospective adopters. A copy must be retained on the child's Adoption Case Record.|
|10.15||Where contact is part of the adoption plan, the proposals must be drawn up in written agreements to be signed by the birth parents and the prospective adoptive parents. The agreements must specify the form and timing of the contact and the arrangements for putting the contact in place. The agreements must also specify that the arrangements may change dependent upon the wishes of the child. The agreement should also include how the prospective adopters should deal with unauthorised or unmediated contact through online social networking sites. All parties must sign and retain copies of the agreement. The parent's copy should not reveal any identifying information about the placement.|
|10.16||If the Adoption Placement Plan is varied or terminated, the child must be informed in a timely and age appropriate way.|
|10.17||Where the Adoption Placement Plan is terminated, the parents must be informed (unless the parent has stated that they do not wish to be kept informed).|
|10.18||If the Adoption Placement Plan is terminated, the Adoption Service Manager should consider the best way to conduct a disruption meeting - see Disruption of Adoptive Placement Procedure.|
|10.19||In the event of the placement's termination, direct work will be undertaken with the child to make sense of the reasons why the placement broke down and to prepare the child for any future placement.|
|10.20||In this event, the child's social worker and family finder must re-start the process of identifying a suitable prospective adoptive family or amend the plan for the child (depending on the outcome of the Disruption Meeting).|
11. The Placement
|11.1||Once the matching of the child has been approved, the adoption agency has authority to place the child (either through a Placement Order or Parental Consent), the plan of introductions has been successfully completed and the Adoption Placement Plan has been completed and signed by all parties, the placement can go ahead. A social worker must be present when the placement takes place.|
Prior to the placement, the child's social worker must ensure that all the following information/items have been provided to the prospective adopters:
|11.3||Prior to the placement, notification must be sent by the worker identified in the Adoption Placement Plan to the present and new GP, the local authority (where the adoptive family live outside the borough), the relevant Health Trust and, if the child is at nursery or of school age, the relevant local education authority (with information about the child's education history and whether the child has special needs). These notifications are still required where the prospective adopters were previously the child's foster carers.|
|11.4||Prior to the placement, the Medical Adviser should be requested to send a medical report on the child to the child's new GP and, in appropriate cases, to meet the adopters to discuss medical issues.|
|11.5||Where the child's foster carers are the prospective adopters, the placement becomes an adoptive placement following the Agency Decision Maker ratifying the decision of the match.|
|11.6||The child's social worker or Birth Parent Support Worker must inform the parents of the date of the placement, unless the parents have stated that they do not wish to be kept informed. No identifying information about the placement should be conveyed to birth parents or relatives. (See also Section 4.2, Procedural Fairness).|
|11.7||The child's social worker should ensure the date of the placement is recorded, so that the records identifies that the child is placed for adoption but does not show the placement address.|
|11.8||The child’s social worker will inform the Panel Administrator of the date of the placement as soon as it is made and inform the relevant finance officer where the Adoption Support Plan includes financial support so that payments can start.|
12. Children Approved for Adoption for Whom no Placement has been Identified
|12.1||The child will be the subject of regular Adoption Reviews, chaired by an Independent Reviewing Officer - see Adoption Reviews Procedure.|
|12.2||In all cases, where a child has been approved for adoption but not placed within 6 months, the Family Finder/child’s social worker must present a brief report to the Adoption Panel identifying the length of the delay, the reasons and the steps being taken to address any difficulties, including consideration of a review of the adoption plan and/or a possible change to long-term fostering/separation of siblings.|
|12.3||The Adoption Panel may request an earlier progress report on an individual case when first considering the child.|
13. Adoptive Placements Abroad
Where an adoptive placement outside the UK appears to be a viable option, and consultation with the child (if old enough) supports this, the proposal must be considered at a child's Looked After Review before becoming part of the child's Care Plan.
The child may be considered for an adoptive placement with known prospective adopters in which case it will be for the adoption agency to satisfy itself that the prospective adopters are suitable to adopt the child. Otherwise, the child may be referred to the Department for Education for a suitable linking to be identified, (see below).
In either circumstance, the case must be referred to the Adoption Panel in accordance with Section 1 of this procedure, seeking a formal recommendation that adoption outside the UK is in the best interests of the child. The Child's Permanence Report must include an assessment of the possibility of placing the child for adoption in the British Isles and consideration of whether adoption of the child by a person in a particular country would be in the best interests of the child.
The Agency Decision Maker must consider the recommendation and decide whether the child should be placed for adoption overseas. The notification to the child (if old enough) and the parents must include an explanation of the placement possibilities in the British Isles and abroad.
Where a decision is made to pursue the option of placement overseas, the child's social worker should consult with Legal Services about the legal process, and seek the approval of the Designated Manager (Placement Orders) to an application for a Placement Order.
Where no Prospective Adopters have been Identified
Where such a decision is made to place the child overseas, the child's social worker must notify the Department for Education of the following:
- The child's file reference number;
- The child's name;
- The child's date of birth;
- The gender of the child;
- The reasons why the decision has been made that adoption outside the UK may be suitable for the child;
- The date of any Placement Order.
The Department for Education maintains a list of children waiting for inter country adoption.
If a decision is made after the child's name is placed on the list that an overseas adoptive placement is no longer appropriate, the child's social worker must inform the Department for Education so that the child's details are removed from the list.
Where the Department for Education receive an application from a foreign country, it will check that the prospective adopters have been assessed as eligible and suitable, and that they meet the age requirement of the UK law, and if so, consider whether there are children of the age and gender to match the prospective adopters' approval.
Where there are children on the list who appear, on the face of it, to match the prospective adopters, the Department for Education will send the relevant papers on the prospective adopters to the local authority looking after the child.
Upon receipt of the papers, the child's social worker in conjunction with the Adoption Service will consider whether the prospective adopters would meet the child's needs. Where necessary, additional information should be requested from the overseas authority via the Department for Education.
Where it is decided that the prospective adopters are not suitable, the Department for Education should be notified and the papers returned.
Where it is decided that the prospective adopters are suitable, the Department for Education should be notified and the proposed match referred to the Adoption Panel for consideration in accordance with the usual procedure. Included in the papers to be presented to the Panel must be the report on the prospective adopters by the foreign authority.
The child's social worker must notify the Department for Education of the decision made.
Where the decision is to proceed with the placement, the child's social worker must send the Child's Permanence Report, together with any Placement Order and a recent photograph of the child, to the Department for Education for onward transmission to the overseas authority and the prospective adopters.
Where the prospective adopters decide to go ahead with the placement, they will be required to travel to meet the child.
The matching procedures will then apply as for any other potential placement.
Placement Planning Meetings should be convened in accordance with the usual procedure (see Section 10, Planning the Placement) to plan the prospective adopters' first meeting with the child, introductions and where the placement goes ahead, regular reports should be required from the relevant overseas authority after the placement.
If the prospective adopters still wish to go ahead and the Placement Planning Meeting confirms that the placement meets the child's needs, the child's social worker must inform the Department for Education, who will contact the overseas authority to confirm that they are content for the placement to go ahead and that the child will be permitted to enter and reside permanently. In these circumstances, the Department for Education will enter the necessary agreement with the overseas authority.
The child's social worker can then arrange for the placement to go ahead.
The prospective adopters will need to seek independent legal advice about the need to apply for a Convention Adoption Order in the UK (which will require the child to be with the adopters for at least 6 months prior to the application) or a Section 84 Order from the High Court granting them Parental Responsibility to take the child outside the UK for the purposes of adoption (which will require the child to be with the adopters for at least 10 weeks prior to the application). In either case, the Court will require a social worker's report.
The prospective adopters will need to arrange for the foreign authority to monitor the placement as required by the Placement Planning Meeting.
Where Prospective Adopters have been identified
It will be for the adoption agency to satisfy itself that the prospective adopters are suitable to adopt the child. The assessment should usually be carried out in the prospective adopters' country and then sent to the adoption agency in the same way as for any other prospective adopter.
The matching procedures will then apply as for any other potential placement.
Placement Planning Meetings should be convened in accordance with the usual placement procedures (see Section 10, Planning the Placement) to plan the prospective adopters' first meeting with the child, introductions and where the placement goes ahead, regular reports should be required from the relevant overseas authority after the placement.
The prospective adopters will need to seek independent legal advice about the need to apply for a Section 84 Order from the High Court granting them parental responsibility to take the child outside the UK for the purposes of adoption (which will require the child to be with the adopters for at least 10 weeks prior to the application). Where such an application is made, the Court will require a social worker's report.
The child's social worker will need to arrange for the foreign authority to monitor the placement as required by the Placement Planning Meeting.