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3.1 Child in Need Plans and Reviews

SCOPE OF THIS CHAPTER

This chapter does not apply to children who are the subject of a Child Protection Plan. Where the child is subject to a Child Protection Plan, this will be drawn up in outline at the Initial Child Protection Conference and in detail at the Core Group meeting(s). It will be reviewed by a Child Protection Review Conference. Please see Derby and Derbyshire Safeguarding Children Boards’ Online Procedures in relation to the implementation of the Child Protection Plan.

For children who are in receipt of Short Breaks, see the Short Breaks Procedure.

See also Child Protection Statutory Visits Pro forma.

AMENDMENT

This chapter was updated in July 2018 when a new Section 4, Children in Need Moving to Another Authority - Principles was added to emphasise the importance of information sharing and communication between the respective local authorities when a Child in Need Moves. This should help to ensure appropriate services continue for the child and family and, where relevant, any risk of harm is recognised and identified with the receiving local authority.


Contents

  1. Child in Need Planning Meetings
  2. Child in Need Plans
  3. Reviews of Child in Need Plans
  4. Children in Need Moving to Another Authority - Principles


1. Child in Need Planning Meetings

Child in Need Planning Meetings will follow a social care Single Assessment which concludes that social care services are required to meet the child's needs under Section 17 of the Children Act 1989.

The Planning Meeting provides an opportunity for a child and their parents/carers, together with key agencies, to identify and agree the package of services required and to develop the Child in Need Plan.

All Child in Need Planning Meetings should be attended by the child (depending on age and understanding), parents/carers and those agencies whose potential/actual contribution is recommended as an outcome of an assessment.

The relevant social worker should discuss potential attendees for the Planning Meeting with the child and the parents/carers prior to arrangements being made for the meeting.

It will be important that an appropriate venue suitable for the child and their family are used for the meeting. Consideration must be given to transport, timing and any child care issues. Where a child is attending a meeting and is of school age the meeting should be held outside of school time, wherever possible.

The social worker is responsible for convening the meeting within the necessary timescales and arranging invitations.

The social worker’s manager will chair the meeting and will ensure accurate notes of the meeting are taken. This record will be copied to those involved, including the child and parent/s who need to agree them.


2. Child in Need Plans

A Child in Need Plan will be developed in a Child in Need Planning Meeting.

The Child in Need Plan will identify the social worker as the Lead Professional, any resources or services that will be needed to achieve the planned outcomes within the agreed timescales and who is responsible for which action and the time-scale involved.

In particular, the Child in Need Plan should:

  • Describe the identified developmental needs of the child, and any services required;
  • Include specific, achievable, child-focused outcomes intended to promote and safeguard the welfare of the child;
  • Include realistic strategies and specific actions to achieve the planned outcomes;
  • Include a contingency plan to be followed if circumstances change significantly and require prompt action;
  • Include timescales that are not too short or unachievable;
  • Not be dependent on resources which are known to be scarce or unavailable;
  • Identify the Lead Professional and their responsibilities, including frequency of visits to the child;
  • Clearly identify the roles and responsibilities of other professionals and family members, including the nature and frequency of contact by professionals with children and family members;
  • Lay down points at which progress will be reviewed and the means by which it will be judged.

The Chair of the Child in Need Planning Meeting is responsible for the distribution of the Child in Need Plan. A copy of the Child in Need Plan should be provided to the parents, child (if old enough) and the agencies or other professionals involved in the provision of services under the Plan.

The social worker as Lead Professional will be responsible for implementing the plan including making referrals to appropriate agencies for services as described in the plan. If at any stage it becomes clear that someone other than a social worker would be appropriate as the Lead Professional, the case must be “Stepped Down” to Universal and Targeted services and a Team around the Family Plan developed as an alternative.

Where it becomes necessary to make minor adjustments to the plan and services provided, any changes to the plan must be made in consultation with the parents and the child (where appropriate) and key professionals from other agencies. 


3. Reviews of Child in Need Plans

A Child in Need plan must be reviewed within 3 months and thereafter at intervals agreed with the social worker’s line manager, but will be at least every 6 months (except in the case of some disabled children whose circumstances remain consistent and the services provided do not require such a regular review). The maximum length between reviews for such children is 12 months.

If there are significant changes in the family circumstances, an early review should take place.

Any child protection or safeguarding issues which arise during the course of a Child in Need Plan must be responded to in line with Derby and Derbyshire Safeguarding Children Boards' Procedures.

The Review will be chaired by the social worker’s Manager or exceptionally a Senior Practitioner who should invite or seek the views of the child, parents and any service providers. The responsible team will administer all Child in Need Reviews. 

The purpose of the Review is to ensure that the services provided are contributing to the achievement of the objectives within the time-scales set.

Exceptions to this will be those cases where the plan acknowledges the need for longer term support, for example in relation to children who meet the criteria for a service in relation to a disability.

All decisions made should be recorded on the child’s electronic record, together with reasons, and dated.

A copy of the record should be sent to the child (if old enough), parent and all other participants in the Review process.

The outcome of a Review will be:

  1. That the child is no longer a Child in Need requiring Children's Social Care Services intervention, which will result in a recommendation to the team manager that the case be closed although the child may continue to receive services from a single agency or under a multi-agency plan not involving Children's Social Care, e.g. Team Around the Family Plan;
  2. That the child continues to be a Child in Need requiring the same level of services, resulting in the continuing provision of services and minor amendment, as necessary, of the Child in Need Plan;
  3. That the child appears to be suffering or likely to suffer Significant Harm, resulting in the need for a Strategy Discussion/Meeting and possible Section 47 Enquiry which will require an updating of the Social Care Single Assessment.

Where the outcome of the Review is an amendment to the Child in Need Plan, the Social Worker as the Lead Professional should circulate a copy of the amended Plan to the child, parents, and other agencies / professionals involved in providing the services set out in the amended Plan, including any new services to be provided.


4. Children in Need Moving to Another Local Authority - Principles

This section deals with children who are subject to Children in Need Plans and who move to another local authority. The principles apply to local authorities in the circumstances of both transferring out and receiving in Children in Need.

In a number of situations, a move by children and their families to another local authority will be positive option. However, where the move appears unplanned or where where children and their families may have moved on more than one occasion in a short space of time, services should consider whether the child is subject to trafficking or modern slavery. (See Assessment Procedure).

For Children in Care see Out of Area Placements Procedure

  • When a Child in Need moves from one local authority area to another, the Children Act 1989 is clear that the responsibility for safeguarding and promoting the welfare of the child lies with the local authority where the child is to be found;
  • Given the child has already been identified as having particular needs or as being vulnerable in some way, urgent consideration / assessment should be given as to the impact of the move for the child in respect of their vulnerability, for example, does the move mean there will be changes in the protective factors? Is there increased risk or contact with known perpetrators or concerns that they might be subject to trafficking or modern slavery?;
  • Given the circumstances, and in line with the above, a timely response should be made with regard to levels of assessed risk;
  • The parent/carer should be made aware of their responsibility to ensure the child receives appropriate education and health support in the area they plan to move to, together with any other specialist service required for the child;
  • The social worker should assist and promote the family accessing relevant and appropriate services with regard to meeting the child’s needs. Any deficits in services to meet specific needs by the receiving local authority should be noted;
  • The local authority Children’s Social Care Services where the child and family are moving to should be formally notified and all relevant information should be shared:
    • Social work assessment;
    • Child in Need Plan;
    • Minutes of latest Child in Need Review;
    • A summary / case report.
  • Parent / carer’s permission should be sought to share this information with the receiving local authority in line with DfE Information Sharing Advice for Safeguarding Practitioners.

    However, the Data Protection Act should never be a barrier to ‘sharing information where the failure to do so would result in a child or vulnerable adult being placed at risk of harm’ or indeed on those occasions where seeking consent might increase the risk of harm.

    If the parents / carers do not give their permission to share information, the social worker or team manager should consider seeking advice from their Caldicott Guardian or their Legal Services;
  • The social worker should ensure that other agencies involved in the Child in Need Plan are made aware and prepared to ensure that their relevant information is shared as soon as possible with their respective counterparts in the area the family have moved to, (for example school and GP records, etc.);
  • The social workers and team managers of the respective authorities should ensure there is clear and effective communication during any transition and particularly that any risks are clearly communicated and understood.

    Where possible, the social worker should seek to meet their counterpart and where geography allows, consider a joint visit and attendance at the Child in Need Meeting, so that the issues can be fully shared. The process should reflect the family’s needs and any associated risks;
  • Where there is dispute about case responsibility; delay in the receiving local authority accepting responsibility of the case, or a dispute about Children in Need thresholds, the team manager should promptly notify the Service Manager who should make a decision regarding next steps, including, where necessary, to take legal advice;
  • The family should be kept informed of any respective responsibilities during a transition stage and when the receiving local authority, (where the family reside), take full responsibilities.
  • Receiving local authorities should seek to convene a Child in Need Meeting within 20 working days of the family being resident in their area and include all relevant agencies and, where possible, the social worker and other specialist staff where the child and family have moved from.
  • All actions, decisions and arrangements should be fully recorded on the child’s case record during this process. This should include management decisions, which should identify the rationale for any decisions made, especially where specific services cannot be provided and/or it is considered the child is no longer a Child in Need.

End